Requirements

Additional Requirements

• Working experience with warehouse, storekeeping and logistics, support in any NGO/INGO/Humanitarian Response/Development Sector

Intermediate Competency:

• Project Implementation

• Project Management

• Social/Community Mobilization

• Facilitation

• Reporting & Documentation

• Monitoring & Evaluation.

• Decision Making

• Conflict Resolution

• Leadership

• Problem Solving & Planning, analytical & organizational Skills.

• Ability to work under pressure & managed workload effectively.

• Supportive, effective & good team player.

• Advanced level of skills in report writing, proposal development & evaluation reports.

• Proven expertise of MS Word/Excel/Power Point.

• Excellent Coordination/Advocacy/Networking/Communication Skills

Novice competency:

• Basic Photographic

• Financial Management

• Self-development,

Responsibilities & Context

Ensure efficient and effective inventory management and storekeeping for Bhasan Char Field Office, supporting overall logistics operations – 50%

• Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.

• Ensure timely updates of inventory ledgers, stock cards, and electronic systems.

• Conduct regular stock reconciliations and physical stock checks to ensure consistency.

• Monitor inventory levels to avoid overstock or shortages and place replenishment orders as required.

• Collaborate with Vendors for the timely arrival of new stock.

• Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.

• Ensure that all dispatched goods are properly documented, including waybills and delivery notes.

• Arrange proper labeling and storage of received goods, ensuring the FIFO (First-In, First-Out) method is adhered to.

• Supervise loading and unloading activities to prevent damage and ensure safety.

• Ensure the store is well-organized, clean, and maintained according to safety and storage standards.

• Implement proper storage practices to prevent contamination or spoilage.

• Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.

• Ensure appropriate labeling and categorization of materials for easy tracking.

• Ensure that all materials and equipment stored in the warehouse comply with IRB quality standards.

• Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.

• Generate weekly and monthly inventory reports and submit them to the project manager/in charge/Logistics/Finance.

• Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.

• Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.

Ensure effective programme logistics and procurement implementation, maintaining high standards and quality through necessary support and resource utilization – 20%

• Assist with the logistics and procurement activities of the programme.

• Responsible to support the project team in all manners relating to effective management of project logistic and procurement aspects of the project.

• Implement the assigned tasks relating to day-to-day procurement and logistical support that will ensure compliance and accountabilities.

• Collection of quotations from the enlisted vendors, CS making, including bill summaries, and preparation of other supporting documents with bills and vouchers.

• Send and track payment requests and address any logistics issues related to payments.

• Maintain the numbering list for Purchase Requests (PR), MR, GDN & GRN.

• Help requesters with specifications, costs, and timing to acquire goods.

Provide administrative and logistic support per project needs, ensuring effective coordination and communication within the organization and with stakeholders – 20%

• Assist in the creation and maintenance of framework agreements & do require Communication.

• Assist the other logisticians with their duties as and when necessary, as requested by Program Management.

• Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.

Others – 10 %

• Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.

• Perform any other duties assigned by Supervisor

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.

• Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, HR Code of Conduct & PSEA Policy and respond accordingly as and when required.

Skills & Expertise