Requirements

Additional Requirements

• Age at most 45 years

• Ability to work in a team, capable of working under pressure, and able to work sensitively.     

• Ability to work under extreme circumstances, including stress, high-security risks, and harsh living conditions.

• Works and lives in a flexible, adaptable, and resilient manner.     

• Demonstrates awareness and sensitivity to gender and diversity.     

• Excellent communication skills in cross-cultural contexts.      

• Problem-solving and decision making.

• Applying technical and professional expertise.

Responsibilities & Context

Context : This is an important role to ensure the financial viability of the emergency intervention, the management of Mukti Cox’s Bazar mobilized resources and upholding the financial responsibility of the complex, donor funded project in Cox’s Bazaar. In his/her day-to-day operations, the Finance & Admin Assistant position is to maintain accurate accounting records in compliance with financial policies and procedures of Mukti Cox’s Bazar. She/he ensures excellence in books of accounts (Cash book, General ledger as well as regular accounting reconciliations.

Job responsibilities:

• Finance and Accounts:
• Overall financial management of SHINE project including monthly expenditure tracking, financial reporting, budget revision, etc in coordination with the program.
• Ensure financial compliances with donor requirements and report on program achievements, challenges and lessons learned.
• Maintain Books of Accounts (Manual Cash book, Ledger book and Registers).
• Maintain Accounting software of the organization or assign by the donor.
• Maintain petty cash (if required).
• Check all Invoices and accounting document information, to identify consistency between Invoices, vouchers, accounting rules.
• Check and ensure invoice eligibility and quality of accounting documents.
• Prepare vouchers according to supporting bills of expenditures.
• Translate voucher and codified accurately.
• Ensure all salary payment through person's account.
• Settlement and deduction of TDS/VAT at source and timely deposit to Governments authority.
• Prepare monthly, half yearly VAT & Tax report and submit to H/Q.
• Ensure compliance of financial policies and procedures.
• Prepare monthly bank reconciliation statements.
• Prepare fund requisitions & reconciliation.
• Prepare financial reports monthly, quarterly and yearly basis.
• Meet up the requirements or observation of internal & external audit.

Administrative:

• Prepare staff salary statements through checking attendance.
• Maintain leave register and prepare monthly leave status.
• Update project staff's file and maintain staff shadow file in project office.
• Prepare and draft various official and management letter.
• Performed any other job assigned by the organization as and when required.
• Always be loyal and abide by the rules, regulation and practice of the organization/project.
• Receive all kinds of logistics of project as well as distribute and maintain records.
• Closely work with H/Q procurement team and finance team towards timely procurement of kind of logistics/materials of project.
• Timely raise PA/PR/PO for uninterrupted supply chain of project.
• Maintain all necessary documents, registers, master role, stokes.

Safeguarding and PSEA:

• To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

Skills & Expertise