Requirements

Additional Requirements

• Age at most 55 years

Essential:

• Experience on finance, accounts, compliance.

• Practical knowledge in Monitoring & Evaluation, Facilitation & Reporting & Documentation.

• Excellent in Decision making, Conflict resolution, Leadership & Self-development.

• Problem solving & Planning, analytical and organizational skills.

• Ability to understand Financial Management.

• Proven Expertise in Microsoft Word/Excel spread sheet/ PowerPoint/ Accounting software/ AX system and Basic Internet

• Excellent knowledge in Reading / Writing/Speaking/Listening in English & Bengali.

• Excellent Coordination/Advocacy/Networking/Communication Skills

• Ability to work under pressure and manage workload effectively.

• Disposition of a team player.

Desirable:

• Understand Project Implementation, Social Mobilization, Basic Photographic.

• Ability in Strategic management, Staff management.

• Have a valid driving license for motor bike.

• Willing to travel and work in the most remote areas of Bangladesh.

Responsibilities & Context

The position is responsible for ensuring robust management at the field/project office level by maintaining accurate books of accounts, handling cash and bank operations, supporting project finance functions and ensuring compliance with organizational, donor and government financial regulations. The role involves regular coordination with the central finance team, project teams and external stakeholders such as vendors, banks and regulatory authorities. The incumbent will provide comprehensive financial and operational support, including processing payments, preparing reports, maintaining records, managing petty cash, and participating in procurement and distribution processes. The role also includes active participation in program activities like Ramadan and Qurbani, as well as financial monitoring of partners and adherence to archiving policies. The position demands high attention to detail, accountability, and the ability to work independently in field conditions while ensuring transparency, compliance, and timely reporting.

Maintain books of accounts, ensure financial transactions and payment process - 20%

• Maintain books of accounts such as cash book, ledger, stock register, preparing vouchers, recording transactions into accounting systems/books of accounts as per IRB finance manual.

• Maintain necessary office records, files, documents, MOU, agreement, lease agreement etc. and tracking/preserving those documents with safe, secure and systematically.

• Checking bills/invoices of project staff/suppliers/vendors/contractor/consultant etc. and arrange for payment.

• Prepare Cash Payment Vouchers for payment process based on bills/invoices and others associates documents.

Ensure policies procedures, Govt. rules and donor compliance - 10%

• Ensure appropriate calculation, deduction and deposition of Tax and VAT at sources while paying suppliers payment as per govt. rules.

• Ensure applicable govt. and local laws, revenue stamp, NGOAB requirement, IRB policies and its donor compliance.

Handling cash and bank transaction & operations - 20%

• Prepare Bank Payment Vouchers, Cheques writing, maintain cheque issue register, cheque leaf log register, obtain signature from authorized Bank/Cheque signatories.

• Perform all sorts of Banking tasks, assist for Bank account opening, closing, signatories changing, Bank statement collection, Bank reconciliation statement, cash reconciliation statement preparation and other relevant takes as and when required.

• Perform daily petty cash management and cash count sheet.

Project Management, Finance and Operations Support - 20%

• Assist Project Manager/Project In-Charge at field office to preparing budget, financial reports, variance analysis of budgets, queries and feedback to program staff (end user)/other relevant activities/programs and events.

• Assist project staff to prepare and submit of cash advance request and advance adjustment package to IRCO Finance Department following the appropriate templates, deadlines as per IRB finance manual.

• Ensure to cash carry cash to the distribution points/fields for training/workshop/cash for work/relief/cash grants etc.

• Ensure Master Roll preparation, obtain signature from beneficiaries, person engage with distribution, review and approval etc. and submit with associate’s documents to IRCO Finance Department.

• Assist/provide back up support to the IRCO Finance Department as and when required.

• Perform any other duties assigned by the management.

• Participate/attend/contribute in Ramadan and Qurbani program activities at filed level, assist to program staff for advance and adjustment of Ramadan and Qurbani Program cost if any.

Reporting - 20%

• Based on approved activities/plan and budget, prepare and submit field office/project office monthly fund/cash advance request to IRCO Finance Department by 10th of each month.

• Ensure close the month end accounting transactions, verification of receipts and payments and closing balances records etc.

• Prepare and submit field office monthly cash flow and financial reports/statements to IRCO Finance Department by 5th of each month.

• Prepare and submit field office monthly MC/Vehicle log sheet/report to Operations Department.

• Maintain stock and Assets/Inventory list/register, physical count, verification and periodical report to IRCO Finance Department.

Participation, Documentation and Archiving - 10%

• Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation etc. before sign on CS(if any).

• Periodic filed visit/project sites/ project beneficiaries during cash and materials distribution time.

• Ensure periodic partners visit, conduct financial and compliance monitoring/review of partners financial documents, bills/invoices/vouchers, reports and others.

• Preserve financial documents/vouchers/files/MOU, agreement, lease agreement etc. in safe place according to the IR, B archive policy.

Skills & Expertise